How to Draw Down Your Grant - Culture Ireland

Definitions

Grant means funding awarded by Culture Ireland to arts organisations, artists or groups working with the arts with the objective of promoting Irish arts worldwide

Grantee means a recipient of Culture Ireland funding

Event means the event, tour, project or exhibition being supported by a Grant

Conditions applying to the drawdown of a Grant

1. Grant Drawdown

The following procedures must be followed when drawing down a grant. Failure to do so may delay the payment of a grant and/or the grant may be withdrawn.

Grantees are required to manage their drawdowns including submission of receipts and any other documentation by email to [email protected] unless directed otherwise. Grants relating to Zeitgeist Irland 24 should be handled via [email protected].

Grantees should ensure they add a signature in or eSign the “Authorised by” box on their bank mandate, while also filling out the associated Position and Date sections below this.

2. Payment

Grants will only be paid directly into a bank account in the name of the grantee. Payment will not be made to any third parties. Payment will be made by electronic funds transfer (EFT) and all grantees must submit a Bank Mandate Form prior to submitting a claim (unless previously in receipt of a payment to the same bank account from Culture Ireland). Payment can only be made to bank accounts which can accept Euro transfers. The onus is on the grantee to verify that their bank can accept payments in Euro.

3. Tax Details

Grantees are required to supply a valid tax ID both on the Bank Details Form and when applying online.

In addition the following documentation must be provided depending on individual circumstances:

for Irish based companies – screenshot from Revenue online account showing tax registration details (ID and tax Type); in order to do this they will need to:
i. Log into ROS
ii. Proceed to the “Revenue Record” Tab at the top of the page
iii. On the “Revenue Record” page on the left hand side please select “Registration Details”
If the tax type (Corporation/Income tax) is not displayed on this screen, a copy of an official document from Revenue Commissioners outlining company’s Name, Tax ID and Tax Type will have to be provided instead.• for Irish based self-employed/ self-assessed individuals – a copy of Self-Assessment form showing their name, tax registration number and Income Tax classification• for Irish based employees – a copy/ screenshot of Tax Credit Certificate showing their PPS number and name (this can be found on Ros.ie/myaccounts/mydocuments)• for foreign non resident payees (whether or not registered for Irish tax) – verification of foreign tax ID (i.e. official document from relevant foreign tax authorities)

* Please note, where a payee has received payments from public funds to the value of €10,000 or more within a rolling 12 month period, eTax Clearance will also be required.
Irish based payees should apply online via Revenue On-Line (ROS) or contact their local tax district office to apply for eTax Clearance. Non-resident applicants can apply for eTax Clearance through electronic Tax Clearance (eTC) system (if registered for Irish tax) or by completing a TC1 Form and sending it to [email protected] (if not registered for Irish tax). Further information is available here.

Where applicable, grantees are required to supply their Tax Clearance Access Number (TCAN), which along with their PPSN/Reference number, enables Culture Ireland to verify a grantee’s tax status via ROS at payment authorisation stage. The TCAN is generated when you apply for eTax clearance.

4. Drawdown date

Your grant must be claimed within SIX WEEKS period after the event taking place. Payment cannot be guaranteed if you do not claim within this deadline.

Amounts unclaimed within 12 months of the date of your event will be withdrawn.

Culture Ireland will not pay grants before the event takes place.

Note that the deadline for submitting claims for payment in any calendar year is 15 November. Processing of claims submitted after this date may be delayed until January of the following year.

5. Proof of Payment

To claim your grant, you must submit scanned copies of original receipts or proofs of payment up to the value of your grant. Receipts or proofs of payment in any language other than Irish or English must be translated before being submitted. The date of receipt/proof of payment and amount being claimed must be clearly visible or the document will be automatically rejected.

Culture Ireland reserves the right to reject receipts and/or to demand original receipts or other proof of payment.

Receipts or proofs of payment used to support your grant drawdown must not be used in support of another claim from Culture Ireland or for reimbursement from any other funder.

Grantees are reminded as above, where a payee has received payments from public funds to the value of €10,000 or more within a rolling 12 month period, eTax Clearance will also be required.
Irish based payees should apply online via Revenue On-Line (ROS) or contact their local tax district office to apply for eTax Clearance. Non-resident applicants can apply for eTax Clearance through electronic Tax Clearance (eTC) system (if registered for Irish tax) or by completing a TC1 Form and sending it to [email protected] (if not registered for Irish tax). Further information is available here.

6. Non-Euro claims

Grantees must quote the euro-exchange rate which applied on the date of transaction (i.e. the date you purchased an airline ticket or booked accommodation). A historical currency converter tool such as fxtop.com might be useful for that purpose.

7. Summary Expenditure Sheet

Proof of payment submitted must be accompanied by a Summary Expenditure Sheet.

8. Online Report Form

Grantees must complete a post-event reviews using an online Report Form when submitting a grant drawdown claim. Please complete the one appropriate to the funding scheme you applied for:

For applicants to the regular grant and Zeitgeist Irland 24 funding schemes, please click here to submit the Grant Round Outcome report form.

For applicants to the Showcase/ Delegate Scheme, please click here to submit Showcase/Delegate Outcome report form.

For applicants to the See Here Scheme, please click here to submit See Here outcome report form.

9. Contact Details

All queries in relation to grants should be emailed to [email protected] (please include grant reference number in the subject line). All queries in relation to Zeitgeist Irland 24 should be emailed to [email protected].

Please note that Culture Ireland retains the right to waiver or change any of the terms and conditions outlined above.